2000 incoming invoices per month from multiple sites? No problem!

One of our clients approached us recently with a seemingly insurmountable problem: “How do we control costs and process literally thousands of incoming invoices a month – from multiple sites that constantly change?”

The company works in construction, is established, and growing, with over 80 employees working on numerous new building sites. Their peripatetic workforce needed systems and processes to allow them to work efficiently. That meant turning administrative tasks into a process driven machine.

C2S provided an invoice processing system that allowed the 2000 plus invoices received each month to be scanned and imported from emails with any corresponding delivery notes. The facility enabled invoices to be matched against purchase orders and an approvals process was put in place so that payments could be sanctioned by those in authority.

All invoices were then imported into Sage 50 with ease, no manual keying of data was necessary, and accuracy of information was much improved.

The new system allowed for efficient collation of information, much faster processing and easier approvals, so releasing more time for the construction workers to spend on more productive work.

Food for thought:

The biggest key to improving performance is to do away with manual administrative processes. If you’re not there yet, it’s worth looking into, and by all means talk to us to find out more.